Privacy Policy
1. Introduction
Welcome to the website of HIV Prevention In Action Academy (the "Website"). We operate as an online platform dedicated to providing educational resources, guidance, and information on HIV prevention in South Africa. We respect your privacy and are committed to protecting your personal information. This Privacy Policy details how we collect, use, store, and safeguard your data in compliance with the Protection of Personal Information Act (POPIA) of South Africa.
2. Information We Collect
We collect data to manage general inquiries, newsletter sign-ups, and website performance:
Voluntary Information: Names, email addresses, phone numbers, or details submitted via contact forms, resource request forms, or newsletter subscriptions. If a user is under the age of 18, processing of personal information must be conducted with the explicit consent of a parent or legal guardian.
Automated Data (Cookies & Tracking): IP addresses, browser types, device information, and navigation activity collected automatically via third-party analytics and marketing tools.
3. How We Use Your Information
We process your information strictly for lawful operational and educational outreach purposes, including:
Responding to direct inquiries, feedback, or requests for information.
Distributing educational materials, updates, and news to subscribers.
Google Analytics: Optimising website performance, user experience, and resource accessibility.
Meta Pixel: Delivering relevant educational content, awareness campaigns, and updates across Facebook and Instagram platforms.
4. Data Retention & Safeguards
We implement appropriate technical and organisational measures (including SSL encryption and administrative access controls) to protect personal information against loss, unauthorised access, or disclosure. Personal data is retained only for as long as necessary to fulfill the educational or communication purpose for which it was collected or to comply with legal obligations.
5. International Data Transfers
Our website is built and hosted on the Squarespace platform. Because Squarespace’s primary servers are based outside South Africa (including the United States), personal data collected through this website is transferred internationally. Squarespace maintains strict legal safeguards (including Standard Contractual Clauses) to ensure your data receives protection equivalent to POPIA standards.
6. Cookie Consent and Control
We use non-essential cookies to power Google Analytics and Meta Pixel features.
Non-essential tracking cookies will not deploy on your device until you actively click "Accept" on our website's cookie consent banner.
You can adjust your cookie preferences or clear your browser cache at any time to manage tracking permissions.
7. Third-Party Disclosures
We do not sell, rent, or trade personal data to third parties. Information is only shared with trusted service providers essential to running our operations (such as website hosting, email distribution platforms, and analytics engines) under confidentiality agreements, or when legally required by South African regulatory bodies.
8. Your Legal Data Rights
Under POPIA, you (or your parent/legal guardian if under 18) hold the right to:
Request confirmation or access to the personal data we hold about you.
Request the correction, updating, or deletion of inaccurate or unnecessary personal data.
Object at any time to processing for direct communications or marketing.
Lodge a complaint with the South African Information Regulator if you believe your privacy rights have been infringed.
9. Contact Our Information Officer
To exercise your data rights, request information, or submit inquiries regarding this policy, please contact us: